An SH01 form is used to tell Companies House when new shares are allotted in a private limited company. This is also known as a ‘return of allotment of shares’ form.

Do I need to fill in an SH01 form?

A limited company normally allocates shares and appoints shareholders during the incorporation (formation) process, but if anything changes at a later date you’ll need to complete an SH01 form to report this.

You might have multiple reasons for allotting new shares, such as including family members in your business, or issuing new shares in exchange for investment from shareholders. 
 

When do I need to submit my SH01 form?

You must submit an SH01 form to Companies House within one month of the new shares being allotted. This ensures that Companies House always have an accurate record of your shareholder structure, and how the company ownership is divided by shares.

What information is needed for a SH01 Form?

It’s a good idea to round up all the information you’ll need to fill in the form before you get started. The SH01 Form generally requires:

• Company name
• Your company registration number
• Type of shares allotted
• Date of allotment
• The currency of the shares e.g., GBP or Euros
• Number of shares
• The nominal value of shares
• Amounts paid or unpaid per share
• An updated statement of capital

You won’t need to include the new shareholders’ details in the SH01 Form, only information about the shares themselves, but you will need to include the new shareholders’ information next time you submit a confirmation statement (or you can submit an early confirmation statement if the new shareholders want to be recorded with Companies House sooner).

Allotting new shares to different share classes

Companies sometimes use a variety of share classes so they can be flexible with what different shareholders are entitled to. For example, if the company wants to pay dividends at different rates, or restrict a shareholder’s ability to vote on major decisions.

It’s important for the company to keep track of who is entitled to what, so you’ll need to record everything in the company’s articles of association.

 
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